Great Plains Accounting Software

Great Plains Accounting Software – In essence, Microsoft Dynamics GP represents a cornerstone in business management solutions, offering a powerful, versatile, and integrated approach to managing core business processes. Its enduring popularity and continued development reflect its ability to meet the evolving needs of small to mid-sized businesses across a wide range of industries.

Great Plains Accounting Software

What is Great Plains Accounting Software?

Great Plains Accounting Software, now known as Microsoft Dynamics GP, is a comprehensive enterprise resource planning (ERP) solution designed to help small to mid-sized businesses manage their financials, supply chain, and operational needs more efficiently. Originally developed by Great Plains Software, Inc., it was acquired by Microsoft in 2001, becoming part of the Microsoft Dynamics family of business management solutions.

Microsoft Dynamics GP offers a wide range of functionalities tailored to meet the complex needs of businesses. Its core features include financial management, supply chain management, project accounting, field service management, and human resources management. These features are designed to help businesses automate and streamline their financial processes, manage their inventory and operations, track project costs, maintain HR records, and much more.

History of Great Plains Accounting Software

Great Plains Accounting Software was initially developed by Great Plains Software, which was founded in 1981 by Doug Burgum and James Savage. The company focused on developing accounting software for businesses. In 2001, Microsoft acquired Great Plains Software and rebranded its accounting software as Microsoft Dynamics GP.

Overview of Great Plains Software

Great Plains Software, also known as Microsoft Dynamics GP, is a highly versatile accounting software suite tailored for small to medium-sized businesses. It offers a wealth of features that cover various aspects of business management, from financials to supply chain and human resources.

Top Market in Great Plains Accounting Software

  1. Manufacturing: Dynamics GP offers comprehensive manufacturing capabilities, including production planning, job costing, materials requirements planning (MRP), and inventory management, making it a popular choice for manufacturers seeking to streamline operations and improve efficiency.
  2. Distribution: For businesses involved in distribution, Dynamics GP provides tools for order management, inventory control, warehouse management, and logistics planning, helping distributors manage their supply chain more effectively.
  3. Retail: Retailers benefit from Dynamics GP’s sales, inventory management, and financial management features to track sales, manage stock levels, and analyze financial data for better decision-making.
  4. Professional Services: Service-oriented businesses, such as consulting firms, legal practices, and IT services companies, use Dynamics GP for project accounting, time and expense tracking, and billing, enabling them to manage projects efficiently and ensure profitability.
  5. Healthcare: Healthcare organizations, including clinics and medical practices, utilize Dynamics GP for its financial management, human resources, and payroll features, helping them manage their operations while complying with industry regulations.
  6. Non-Profit Organizations: Non-profits and charitable organizations benefit from Dynamics GP’s financial management capabilities, particularly its fund accounting, grant management, and donor tracking features, to manage their finances and report to stakeholders transparently.
  7. Real Estate and Property Management: Companies in the real estate sector use Dynamics GP for property management, lease management, and financials, aiding in the efficient management of properties and real estate portfolios.
  8. Financial Services: Financial institutions, including banks and insurance companies, leverage Dynamics GP for its robust financial management and reporting capabilities, enabling them to manage their finances accurately and comply with regulatory requirements.
  9. Education: Educational institutions and schools use Dynamics GP for financial management, human resources, and payroll to manage their operations effectively, from budgeting and financial reporting to employee management.
  10. Government and Public Sector: Government entities and public sector organizations use Dynamics GP for financial management, human resources, and procurement, ensuring efficient management of public funds and compliance with governmental regulations.

Features of Great Plains Accounting Software

Financial Management

  • General Ledger: Offers detailed financial record-keeping and reporting capabilities, allowing businesses to track and manage their financial data accurately.
  • Accounts Payable and Receivable: Simplifies managing incoming and outgoing payments, improving cash flow management and financial operations efficiency.
  • Bank Reconciliation: Automates the process of matching bank statements with business records, ensuring accuracy in financial reporting.
  • Fixed Asset Management: Enables tracking and managing the depreciation and valuation of company assets over time.

Supply Chain Management

  • Inventory Management: Provides detailed tracking and management of stock levels, orders, and deliveries, optimizing inventory control.
  • Sales Order Processing: Streamlines the sales order process from quotation to delivery, improving customer service and operational efficiency.
  • Purchase Order Processing: Facilitates the creation and management of purchase orders, enhancing the procurement process and supplier relationships.

Project Accounting

  • Project Cost Tracking: Allows for the precise tracking of project expenses, budgets, and resources, ensuring projects stay on track and within budget.
  • Time and Expense Management: Enables easy logging and management of employee time and expenses related to specific projects or tasks.

Benefits of Using Great Plains Accounting Software

  • Streamlined Financial Processes: Great Plains Accounting Software automates various financial processes, saving time and reducing errors.
  • Improved Decision-Making: With access to accurate and timely financial information, businesses can make better-informed decisions.
  • Scalability: Great Plains Accounting Software is scalable, allowing businesses to adapt and grow without outgrowing their accounting solution.

Industries Served

Great Plains Accounting Software caters to a wide range of industries, including manufacturing, distribution, retail, healthcare, and professional services. Its flexibility and customizable features make it suitable for businesses of all sizes and sectors.

Customization Options

One of the strengths of Great Plains Accounting Software is its flexibility and customization options. Users can tailor the software to their specific needs and preferences, ensuring that it aligns with their unique business processes.

Integration with Other Systems

Great Plains Accounting Software integrates seamlessly with other Microsoft products, such as Microsoft Office and Microsoft Dynamics CRM. Additionally, it offers integration with third-party applications, allowing businesses to create a comprehensive ecosystem of tools and solutions.

User-Friendly Interface

Great Plains Accounting Software features an intuitive and user-friendly interface that makes it easy for users to navigate and perform tasks efficiently. Whether you’re a seasoned accountant or a novice user, you’ll find the software easy to use and understand.

Security Measures

Security is a top priority for Great Plains Accounting Software. It employs advanced security measures, such as role-based access control, encryption, and audit trails, to protect sensitive financial data and ensure compliance with regulations.

Pricing and Plans

Great Plains Accounting Software offers flexible pricing plans to accommodate businesses of all sizes and budgets. Pricing is based on factors such as the number of users, the level of functionality required, and the deployment method (cloud-based or on-premises).

Customer Support and Resources

Great Plains Accounting Software provides comprehensive customer support and resources to help users get the most out of their software. This includes online documentation, training materials, and access to a dedicated support team.

Case Studies and Success Stories

Many businesses have achieved success and improved their financial management processes with Great Plains Accounting Software. Case studies and success stories highlight the real-world benefits and ROI of using the software.

Future Trends in Great Plains Accounting Software

1. Artificial Intelligence and Machine Learning Integration

In the coming years, we can expect to see increased integration of artificial intelligence (AI) and machine learning (ML) capabilities into Great Plains Accounting Software. These technologies will enable the software to automate repetitive tasks, analyze data more efficiently, and provide valuable insights to users. For example, AI-powered algorithms can help with predictive analytics, detecting anomalies, and identifying trends in financial data.

2. Enhanced Data Security Measures

With the growing threat of cyberattacks and data breaches, data security will remain a top priority for accounting software developers. Future versions of Great Plains Accounting Software are likely to incorporate enhanced security measures, such as advanced encryption techniques, multi-factor authentication, and real-time threat monitoring. These measures will help protect sensitive financial information and ensure compliance with data protection regulations.

3. Cloud-Based Solutions

Cloud computing has become increasingly popular in recent years, offering greater flexibility, scalability, and accessibility for users. In the future, we can expect to see more businesses opting for cloud-based accounting solutions, including. Cloud-based deployment allows users to access the software from any device with an internet connection, streamlining collaboration and remote work capabilities.

4. Mobile Accessibility

As mobile technology continues to advance, accounting software vendors are likely to focus on improving mobile accessibility for their products. Future versions of may include dedicated mobile apps or responsive web interfaces, allowing users to perform accounting tasks on the go from their smartphones or tablets. This increased mobility will enhance productivity and convenience for busy professionals.

5. Integration with Emerging Technologies

In addition to AI and ML, Great Plains Accounting Software may integrate with other emerging technologies such as blockchain, Internet of Things (IoT), and big data analytics. For example, blockchain technology can enhance the security and transparency of financial transactions, while IoT devices can automate data collection processes and provide real-time insights into inventory management. By leveraging these technologies, businesses can further streamline their accounting processes and gain a competitive edge in the market.

Comparison with Competitors

While there are many accounting software solutions on the market, Great Plains Accounting Software stands out for its robust features, scalability, and integration capabilities. It offers a comprehensive solution that meets the needs of businesses across industries.


Great Plains Accounting Software is a powerful tool for streamlining financial management processes and driving business success. With its advanced features, user-friendly interface, and strong support network, it’s no wonder why so many businesses trust Great Plains Accounting Software for their accounting needs.